The National Church encourages every diocese, congregation and organization in the Episcopal Church to collect, preserve and organize its records and to share its history and encourages us to join the National Episcopal Historians and Archivists. The Grace Archivist, Susan Cooper used their book, Archives for Congregations; A practical Guide to Developing Church Archives, 2nd edition. The Vestry approved this work in 2015.
As for all ministries, storage space is limited and recently archived papers, photos, reports and albums were moved and reside in 3 small and unsuitable cabinets. Architectural plans reside in boxes on top of a cabinet without protection. An immediate action plan is being written for leadership review; it includes:
- Description of suitable space needs for both processing and storage.
- A proposed budget.
- Preservation supplies and equipment list.
- Necessary preservation practices will be suggested.
- Plan for scanning photos and documents. This does not apply to original documents that need to be kept.
- Indexing and inventory of the materials that are available.
- Detailed descriptions will be written for incunabula and other items preserved in the original.
Our history is in the process of being updated and written for the website. Resources currently reside in
several documents in archives. Examples of these documents include the following:
- A founding of Grace and its various locations.
- A 20th Anniversary Bulletin for the 20th Anniversary of Grace.
- The Story of Grace written in 2011 for a Gala Celebration and Silent Auction.
- The Gala swag 2012 Photo Calendar presented to participants is also being mined for history.
- A Clergy time line.
- 2013-2021 documentation of Fr. Shannon’s tenure at Grace.
- On November 15, 2014, Grace celebrated 25 years and those documents are available for this more comprehensive history as well.